Office Manager

Job Description:

Summary/Objective
The Office Manager is responsible for overall front office activities including accounting functions, office requirements and human resource needs.

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. AP, AR, GL, Payroll
    1. Process, and maintain records for, all payments; ensuring proper approvals have been received.
    2. Pursue, process, and maintain records for, the receipt of funds being paid to the organization.
    3. Research and solve discrepancies. Make adjustments to accounts as required.
    4. Process payroll and commissions while ensuring compliance with wage and labor laws.
    5. File required taxes and forms when due.
  2. IT /Office requirements
    1. Purchase, install and set up new office equipment (workstations, phones, copiers, printers, scanners, etc.).
    2. Maintain IT inventory in computer system.
    3. Troubleshoot IT issues, coordinate with offsite IT as required.
    4. Manage reception areas to ensure effective telephone, mail, and electronic communications to maintain professional image.
    5. Provide arrangements for onsite meetings.
    6. Negotiate the purchase/maintenance of office supplies and furniture, office equipment, etc. in accordance with company purchasing policies and budgetary restrictions.
  3. HR and workforce development/training
    1. Develop consistent and fair personnel policies that comply with all federal and state regulations and that reflect management philosophy and culture.
    2. Maintain employee records including wages, insurance coverage, 401(k) plan and personnel transactions such as hires, promotions, transfers, performance reviews and terminations.
    3. Recruits, interviews, extends offers to candidates and conducts new employee orientation.
    4. Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
    5. Coordinate and document training for employees.
  4. Job Costing
    1. Establish and maintain system for job costing and quote review.
  5. Financial and custom reporting
    1. Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
    2. Make suggestions for, and complete, custom reports.

Competencies
1. Financial Management.
2. Thoroughness.
3. Flexible.
4. Customer/Client Focus.
5. Time Management.
6. Ethical conduct.
7. Communication Proficiency.
8. Results Driven.

Supervisory Responsibility
This position has no supervisory responsibilities.

Minimum Qualifications for Hire
1. Bachelor’s degree or equivalent experience.
2. 5 years of experience in accounting and/or human resources.
3. High degree of comfort with computers and a wide range of software.
4. Excellent written and verbal communication skills with the ability to communicate across all levels of the organization.

Preferred Qualifications (On the job training provided)
1. Knowledge of current human resource industry best practices and laws.
2. Proficient in Crystal Reports software.
3. Knowledge of general safety best practices.
4. Knowledge of all applicable quality standards.
5. Proficient in applicable IQMS software modules.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

While performing the duties of this job the employee may be exposed to fumes or airborne particles, moving mechanical parts and vibration. Some of the work will be performed in manufacturing facility where the noise level may be loud.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to stand; walk; use hands to handle or feel; and reach with hands and arms. The employee must also be able to climb stairs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work
This is a full-time position, 40 hours of work expected per week. General business hours are Monday through Friday, 6:30 a.m. to 4:30 p.m.

Travel
Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

To apply, please e-mail cover letter and resume to hr@woodlandplastics.com.